The inaugural Al Convening brings together faculty, staff, and industry partners to explore the role of artificial intelligence in higher education. Join us for interactive sessions, demos, and discussions on responsible and inclusive Al innovation.

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Event Details Date: November 6, 2025 (Thursday) Location: Cal Poly San Luis Obispo, Advanced Technology Lab (ATL) Virtual Attendance Available for Some Sessions   Poster Session Submission Deadline: Wednesday, October 15, 2025 at 11:59 pm

            

Themes

• Ethical Al and Academic Integrity
• Generative Al for Learning Design
• Faculty, Staff and Student Al Literacy
• Campus Al Tools and Policy

 

Agenda

Time	Activity	Location	Virtual Link
8:00 – 9:00 AM	Registration & Coffee	ATL Lobby
9:00 – 9:30 AM	Opening Remarks	ATL Auditorium	Coming Soon
9:40 – 10:40 AM	Faculty Panel #1: AI in Teaching & Learning	ATL Auditorium	Coming Soon
10:45 – 11:00 AM	Break
11:00 AM – 12:00 PM	Faculty Panel #2: AI in Research & Innovation	ATL Auditorium	Coming Soon
12:15 – 1:15 PM	Faculty Poster Session & Staff AI Showcase (lunch provided)	Bonderson High Bay	Coming Soon
1:30 – 2:30 PM	Staff Panel: AI in Administrative Functions	ATL Auditorium	Coming Soon
2:30 – 2:45 PM	Break
2:45 – 3:45 PM	Industry Keynote: Business Transformation with AI	ATL Auditorium	Coming Soon
3:45 – 4:00 PM	Closing Reflections	ATL Auditorium	Coming Soon
4:00 – 5:30 PM	Reception & Networking	ATL Atrium

 

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Poster Session and Showcase

Call for Submissions

The Office of the Provost and the Noyce School of Applied Computing invite Cal Poly faculty and staff to submit work for the Faculty Poster Session and Staff Showcase, taking place during the AI Convening on Thursday, November 6, 2025, in the Advanced Technology Lab (ATL). 

The session will highlight innovations, research, and creative activities and practices exploring the opportunities and challenges of artificial intelligence (AI) in teaching, research, creative activities, operations, and academic life. Submissions may include teaching applications, disciplinary research, creative work, ethical considerations, case studies, or experiments in progress. 

This is an opportunity to highlight your work, share lessons learned, and connect with colleagues across disciplines. Ongoing projects and experimental work are welcome. 

 

Goals

• Showcase faculty and staff innovations in teaching, research, operations and creative practice involving AI.
• Encourage experimentation with AI as a tool to enhance teaching, learning, enterprise and academic life.
• Highlight strategies, tools, and practices shaping the role of AI in higher education.
• Foster collaboration and dialogue across disciplines by sharing use cases, experiments, challenges, and lessons learned.

 

Topics

Faculty and staff are encouraged to submit their work on artificial intelligence (AI) across teaching, research, creative activities and practice, operations and academic life. The examples below are reference points; submissions are welcome beyond these areas. 

• Innovations in Teaching and Learning
  • Course design, assessment, student engagement 
  • Faculty development, student support, institutional readiness 
• Advancing Research and Creative Practice 
  • Research methods, data analysis, experimental approaches 
  • Discipline-specific applications 
• Ethics, Policy, and Governance in Higher Education 
  • Ethical frameworks, policy development, institutional governance 
• Experimentation and Emerging Practices
  • Case studies of AI adoption and implementation in operations, business enterprise, etc.
  • Work-in-progress experimentation, limitations, risks, lessons learned 

 

Format & Presentation

• Faculty submissions will be presented as posters; staff submissions may be presented as posters or other appropriate display formats.
• Presenters are encouraged to be available to discuss their work with attendees.
• Ongoing projects and experimental work are welcome.
• Previously published work may be submitted with appropriate acknowledgment.
• Specific guidelines for designing and printing posters and presentations will be provided upon selection.
• Poster dimensions should be 48x36 and must adhere to the Cal Poly Poster Template that can be found here. 

 

Submission Guidelines 

We recognize this is a short timeline, and we encourage submissions that reflect work in progress, ongoing experiments, or lessons learned in addition to completed projects.

• Submit a 250-word abstract with title and author(s) by Wednesday, Oct. 15, 2025, at 11:59 p.m.
• A review panel will evaluate abstracts; acceptance notifications will be sent by Wednesday, Oct. 22
• For questions, please contact: academicaffairs@calpoly.edu  

 

Contact

For questions, please contact academicaffairs@calpoly.edu